First stage of the tendering for Kremenchuk Public Buildings Energy Efficiency Project.

Project name Kremenchuk Public Buildings Energy Efficiency
Location Ukraine
Business sector: Municipal and Environmental Infrastructure
Project number 48019
Funding source EBRD, CTF
Contract type Works, goods and services
Notice type Invitation for Tenders
Issue date 08.11.2019
Closing date 22.01.2020 at 16:00 local time

Energy efficiency improvement of public buildings in Kremenchuk, including 38 kindergartens (38 facilities), 23 schools (23 facilities) and 5 hospitals (6 facilities)

This Invitation for Tenders follows the General Procurement Notice for Kremenchuk Public Buildings Energy Efficiency project (the Project) which was published in the Procurement Opportunities on 06 February 2018 under ref. No. 8966-GPN-48019 and updated on 23 August 2019 under ref. No. 9495-GPN-48019.

Communal Enterprise “Kremenchug Municipal Energy Service Company” of the Kremenchuk City Council of Poltava Region (the “Employer”), has received loans from the European Bank for Reconstruction and Development (the “Bank” or “EBRD”) and the EBRD Clean Technology Fund (“CTF”) and a grant from the EBRD Special Shareholders Fund (“SSF”) towards the cost of the Project.

The Employer now invites sealed tenders from contractors for the contracts (turnkey thermal modernisation of public buildings (Facilities) with predetermined targeted energy efficiency levels, Energy Performance Contracts or Contracts) listed below to be funded from the proceeds of the loans and the grant (each divided by two sub-lots). Sub-lots 1.1 and 2.1 will be financed from the proceeds of the loans and sub-lots 1.2 and 2.2 will be financed from the proceeds of the grant:

  • Lot / Contract 1 (for 33 Facilities aggregated in Lot 1 divided into sub-lots 1.1 and 1.2)
  • Lot / Contract 2 (for 34 Facilities aggregated in Lot 2 divided into sub-lots 2.1 and 2.2)

Tenders are invited for one or both lots.

The Tenderers shall submit the Tenders for both sub-lots within each lot. Failure to submit proposals for both sub-lots in each lot will result in the rejection of the Tender.

Tendering for contracts to be financed with the proceeds of the EBRD and the CTF loans and the SSF grant is open to firms from all countries. The proceeds of the EBRD and the CTF loans and the SSF grant will not be used for the purpose of any payment to persons or entities, or for any import of goods, if such payment or import is prohibited by a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations.

Tender Documents may be obtained by the Tenderers in electronic format free of charge upon request sent to the Employer’s e-mail address presented in this Invitation for tenders. Wherever the electronic version of selected parts of the document is provided in Word and PDF formats, in case of discrepancies between the two versions, the PDF version shall prevail.

A two-stage tender procedure will be adopted and will proceed as follows:

(a)        the First Stage tender will consist of a technical proposal only, without any reference to prices, and a list of any deviations to the technical and commercial conditions set forth in the tender documents or any alternative technical solutions a tenderer wishes to offer, and a justification therefore, provided always that such deviations or alternative solutions do not change the basic objectives of the project.

Together with the First Stage Tender the Tenderers will have to submit documentary evidence confirming their compliance with the qualification criteria to perform the Contract(s) using the relevant forms furnished in Volume I. iv: Tender Forms. The Employer reserves the right to waive any minor deviations from the qualification criteria specified in Volume I. iii: Evaluation and Qualification Criteria that do not materially affect the capability of the Tenderer to perform the Contract(s).

Following evaluation by the Employer of the First Stage tenders, the Employer will invite each tenderer who meets the qualification criteria and who has submitted a technically responsive tender to a clarification meeting. The proposals of all such tenderers will be reviewed at the meeting and all required amendments, additions, deletions and other adjustments will be noted and recorded in a Memorandum. Only qualified tenderers submitting a technically responsive and acceptable First Stage tender will be invited to submit a Second Stage tender.

(b)        the Second Stage tender will consist of an updated technical tender incorporating all changes required by the Employer as recorded in the Memorandum to the clarification meeting or as necessary to reflect any amendments to the tender documents issued subsequent to submission of the First Stage tender; and the commercial tender.

First Stage tenders must be delivered to the address below on or before 16:00 on 22 January 2020 at which time they will be opened in the presence of the tenderers’ representatives who wish to attend.

Tender Security is not required.

The applicable procurement rules are the Bank’s Procurement Policies and Rules (PP&R, Rev. October 2014) which can be located at: https://www.ebrd.com/news/publications/policies/procurement-policies-and-rules.html

Prospective tenderers may obtain further information from, and inspect and acquire the tender documents at, the following office:

Kremenchuk Public Buildings Energy Efficiency

Communal Enterprise “Kremenchug Municipal Energy Service Company” of the Kremenchuk City Council of Poltava Region.

Ukraine, 39600, Kremenchuk, 12, Henerala Zhadova Str.

Email: kpkmek@ukr.net

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